Ride Entry Forms

The Old Dominion Equestrian Endurance Organization hosts three AERC sanctioned endurance rides (50 to 100 miles) and Limited Distance rides (25 to 35 miles) each year, plus Ride and Tie competition. Our rides are sanctioned by AERC, ECTRA, Ride and Tie, and SERA. AERC rules and regulations are primary in our all our rides. All other sanctioning associations rules are secondary to AERC and ODEEO rules and regulations.

ALL ride entry forms are provided online at least one month before the date of the competition. Entry forms are designed two ways:

• 100% Digital - You MUST DOWNLOAD THE FORM AND SAVE IT TO YOUR COMPUTER/DEVICE IN ORDER TO FILL IT OUT DIGITALLY!!! Use this form when fees are paid digitally by either PayPal or by inputting your credit card number. Both treatment and liability forms are considered "signed" when filled out electronically. All necessary forms (including a scanned copy of your coggins) are then saved to your device and then those saved copies are attached to an email for submission. NOTHING is to be mailed in when the digital option is used.
• Paper Only - The mail in entry is printed and mailed in. This method is used when fees are paid by check.

  Please click on the links below to access the appropriate entry form:

  No Frills - Endurance/LD Entry Forms

  DOWNLOAD FIRST TO YOUR COMPUTER IN ORDER TO FILL IN THE DIGITAL FORM: Endurance/LD - Friday Entry Form - Digital Fill-in/Pay On-line Endurance/LD - Saturday Entry Form - Digital Fill-in/Pay On-line NO paper entries after April 13th. ALL ENTRIES AFTER 4/13 MUST BE SENT DIGITALLY VIA EMAIL. ADDITIONAL INFORMATION Please download documents below (click each one) Schedule of Events Ridecamp Information 2018 No Frills Trail Maps (30/55) Vet Check Schedule/Information Saturday Introductory Ride Information

  See instructions below for filling out online form

  No Frills - Ride and Tie Entry Form

  On-Line Form to be *downloaded/filled in on your computer*. Contains Liability Release and Treatment Form

  Ride and Tie - Fill In Digital Entry Form (Friday and Saturday) DOWNLOAD FIRST to your computer in order to fill out form digitally.

  Snail Mail Form to be printed, filled in by hand, and mailed:

  Ride and Tie - Mail In Entry Form (Friday and Saturday) Ride and Tie - Treatment Form (must be filled out) Ride and Tie - Liability Release (must be filled out)

  Please download Additional Information as well

  Schedule of Events Ridecamp Information 2018 No Frills Trail Maps (30/55) Vet Check Schedule/Information

  INSTRUCTIONS for digital fill-in forms:
  

  1. DOWNLOAD the entry form to your computer, tablet, or phone FIRST and SAVE the form..
  2. Open the saved PDF entry form in ADOBE READER (or your preferred PDF program) and fill in the appropriate spaces on the entry form. This form has been designed to accept your typed info and check marks in the appropriate spaces.
  3. SAVE the completed form to your computer/tablet/phone.
  4. IF you selected PayPal to pay your entry, please use your PayPal account to send the ride fee to the email address listed on the entry form, and then save a copy of your receipt. That PayPal receipt must be attached to the copy of the ride entry that you will email back to the ride secretary.
  5. EMAIL back to the ride secretary these attachments:
     • Completed and saved 3 page ride entry (includes liability and treatment forms which do NOT require your signature to be valid as long as they are part of the on-line form)
     • Receipt of PayPal payment (if applicable)
     • Scanned copy of negative Coggins test within 12 months of ride date
  6. INCLUDE in your email the email address, or cell phone number for text, you wish to receive notification of receipt of entry. PLEASE NOTE that all further correspondence from the ride Secretary will be done as a blanket email to all ride competitors so a valid email address is a must.
  7. RETAIN a copy of your sent documents on your phone or tablet should they be needed at any time while you are checking in, or already at the ride.

  Snail mail entries: Print the form, fill all the pages out by hand, attach a check and the required documents, make a copy of everything for your records, put originals in envelope, stamp, and mail.

  NOTE: ALL equine entries in all our rides, without exception, are to be wearing four shoes, or the equivalent of hoof protection which include boots or glue-ons, at the start of the ride.
  PLEASE NOTE It is strongly suggested you glue on your boots because the mountain trails on which our endurance competition takes place are exceptionally difficult on boots. It is your choice to use strap-ons, but please don't say we didn't warn you!

  All competitors and their crews are advised to please review the most current AERC Rules (found on the aerc.org website), especially if competing for the 1st time

  DIRECTIONS TO RIDECAMP: Take I-81 to Exit 296 (located about 4 miles south of the interchange of I-81 and I-66) and turn west on Route 55 for approximately 12 miles. The road has some steep grades and curves, so be careful. As you come down a long straightaway, watch your speed and look for horse trailers on the hill to your right, along with turn ribbons just past this hill. Turn sharp right onto Capon Springs Road, a dirt road, and come uphill about 200 yards, then turn right at the old farmhouse and follow signs to park. (Please enter at the SECOND driveway)